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Students

COVID-19 Update for Students: Facilities

Student facilities access

The A&A Department has a number of resources available to support the student experience, prioritized as follows:

  1. Curriculum and Instruction
    For example: lab-based coursework, undergraduate student capstone, and graduate student thesis/dissertation completion.
     
  2. Faculty-led Sponsored Research
    For example: research projects funded through external sources such as grants and contracts.
     
  3. Department-Affiliated Extracurricular Activities
    For example: design-build clubs and competitions.

Students can access the following facilities based on their training and affiliation with the A&A department:

  • Bossart Machine Shop
  • A&A Composites Lab
  • A&A Structures Lab
  • 3X3 Wind Tunnel

Please review the process based on your affiliation below.

General requirements

All students must complete the following steps:

  1. Register for CORAL (No project is necessary to complete)
  2. Complete the following EHS Safety Trainings
  3. Register via CORAL and attend the general machine shop safety training that is offered on a weekly basis for Autumn Quarter

3X3 Wind Tunnel 

Please see the 3X3 Wind Tunnel site for instructions on how to request access.

Additional details for access to Machine Shop and other departmental-based equipment

Curriculum and instruction

Once these steps are completed, your instructor/TA will give you instructions for any additional training you may need and will provide a process to get you scheduled in the machine shop or other facilities as appropriate.

All requests for machine shop access, fabrications and any purchasing are routed through your TA or instructor on a weekly basis. Details will be provided in your course.

Faculty-led research

After completing the general steps, students engaged in research projects can gain general access to the machine shop. This includes the power tools, band saw and with the additional laser cutter training, laser cutter access.

To schedule time in the machine shop, please register via the machine shop calendar. This will open on a weekly basis for the following week on Thursday morning. You can schedule for available times up to the day before.

To gain access to the laser cutter, you will also need to register for the laser cutter training that is offered as an add-on to the general safety training. Please see our safety training page for details on the schedule.

For other equipment, please fill out this A&A Equipment Request Form.  

Any requests for additional equipment require the following:

  • Approval from the student's PI.
  • In the event that the resource is oversubscribed, please indicate the other resources that are available to support this request.

This will route to our facilities team which includes the following individuals: Facility Manager, Development Engineer and Instructional Lab Manager. These requests are reviewed with the facilities team on Thursdays. You can expect to receive a response by the following Tuesday. One of the members will reach out to you to discuss your request and what is possible.

Registered Student Organizations (RSOs)

After completing the general steps,Students in research projects can gain general access to the machine shop. This includes the power tools, band saw and with the additional laser cutter training, laser cutter access.

To schedule time in the machine shop, please register via the machine shop calendar. This will open on a weekly basis for the following week on Thursday morning. You can schedule for available times up to the day before.

To gain access to the laser cutter, you will also need to register for the laser cutter training that is offered as an add on to the general safety training. Please see our safety training information on our Machine Shop page.

Prior to using other equipment in the department, RSO’s are required to

  • Discuss their plans and get approval from their adviser.
  • In the event that the resource is oversubscribed please indicate the other resources that are available to support this request.

Any requests for additional access to A&A facilities requires RSO’s to fill out the A&A Equipment Request Form with the above information and approval included. These requests will be discussed with the Facilities Manager at the bi-monthly RSO best practices meeting.

Wherever possible, the Department will work with RSO’s to identify other campus resources specifically set up to support the work of student groups. These include:

RSOs are advised to explore other University options for student-based fabrication.

Additionally, we remind RSOs that departmental Machine Shops (such as the Mechanical Engineering Shop or the Physics Shop) are professionally-managed facilities that often require fees for services or access. Always ensure that you fully investigate and observe the proper mechanisms for submitting work requests, providing payment, etc.

Other RSO facilities-related requests

Designated A&A RSO space

If an RSO has a pre-existing space assignment within the A&A department -- including storage facilities -- team leaders should contact the Facilities Manager, Derrick Van Kirk for information regarding access to those spaces.

A&A meeting facilities

RSOs need to follow A&A’s conference room reservation policy.

Students from other departments

Student requests from other departments will be reviewed on a case by case basis.

Please fill out the A&A Equipment Request Form.  This will be routed to our facilities team and you can expect to receive a follow up email within three business days.