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Students

COVID-19 Update for Students: Facilities

Status of Department Facilities for Student Use

Due to COVID-19, the A&A Department has experienced drastic reductions in access to and operation of department facilities. This reduction impacts instructional, research, and fabrication facilities alike. In-person use of A&A facilities has been, and will continue to be, authorized only if the work is critical to the mission of the department/university and cannot be safely conducted off-site or in another university location. Further, authorizations are heavily impacted by limited staffing, constrained physical space, and a hierarchy of mission goals:

  1. Curriculum & Instruction
    For example: lab-based coursework, undergraduate student capstone, and graduate student thesis/dissertation completion.
     
  2. Faculty-led Sponsored Research
    For example: research projects funded through external sources such as grants and contracts.
     
  3. Department-Affiliated Extracurricular Activities
    For example: design-build clubs and competitions.
     

On-Campus Work Approvals

If granted, approvals to work on campus are tied to specific activities in specific spaces.

On-campus work approvals do not follow an individual user across multiple locations, roles, or activities. If you have multiple roles or responsibilities (e.g., Student employee and RSO member), you must secure unique approvals for each activity.

Approval to work on campus will require that a location has been acknowledged as “open” by the department.

Approval to work on campus will require the prospective user to complete mandatory Back-to-Work training as well as site-specific COVID-19 prevention orientation.

If approved to work on campus, the user must complete the appropriate COVID-19 symptom attestation every day before coming to campus.

For more information, refer to the COVID-19 Resources section of MyA&A.

Students Registered for Sr. Capstone or Lab Courses

Students registered for lab courses or undergraduate capstone should contact their faculty instructors and/or Teaching Assistants. Individual students (or teams) should not submit course-related requests for facilities or equipment.
 

Students Registered for Research Credits (AA 499, 600, 700, 800)

Students currently enrolled in AA-prefixed research credits with an A&A faculty member, may be approved to access specific department facilities if the supervising faculty member indicates the work is critical and cannot be safely completed off-campus. The faculty member (not the student(s)) should submit requests to approve student access associated with research credits.

  • Faculty: Contact Ed Connery (econnery@uw.edu) for information about submitting requests.
  • Students: Contact your faculty supervisor.

If approved, access is only active for the current quarter. Approvals expire on the last day of finals. A new request must be submitted each quarter.
 

Student Employees

Students currently employed in the A&A department may be approved to access specific department facilities if their supervisor indicates the work is critical and cannot be safely completed off-campus.

The supervisor (not the student(s)) should submit requests to approve student access associated with paid work.

  • Faculty / Supervisors: Contact Ed Connery (econnery@uw.edu) for information about submitting requests.
  • Students: Contact your supervisor.

If approved, access is only active during the dates of employment or until the faculty supervisor indicates that access is no longer required for the student employee’s duties.
 

Registered Student Organizations (RSOs)

  • First thing First...

Before starting any on-campus activity, RSOs must file a COVID-19 Prevention Plan with the College of Engineering. Please see this webpage for more information:

https://www.engr.washington.edu/mycoe/coronavirus-information

This step is required before having any presence on campus. However, it is also a required step before the A&A Department will consider any requests for access to A&A-managed spaces. See Below.

  • University Makerspaces & Shops

Access to A&A facilities is severely limited. RSOs are advised to explore all other University options for student-based fabrication: https://www.washington.edu/innovation/spaces/

Additionally, RSOs are reminded that departmental Machine Shops (such as the Mechanical Engineering Shop or the Physics Shop) are professionally-managed facilities that often require fees for services or access. Always ensure that you fully investigate and observe the proper mechanisms for submitting work requests, providing payment, etc.  

  • Designated A&A RSO Space

If an RSO has a pre-existing space assignment within the A&A department -- including storage facilities -- team leaders should contact the Director of Academic Services (Ed Connery, econnery@uw.edu) for information regarding access to those spaces.

  • A&A Fabrication Facilities (e.g., Machine Shop)

RSOs are advised to assume that A&A fabrication spaces will not be available until further notice. Only extremely limited requests for fabrication facilities will be considered. For more information, refer to the COVID-19 Resources section of MyA&A.

  • A&A Meeting Facilities

RSOs are advised that indoor gathering space such as conference rooms, study lounges, and computer labs will be unavailable until the College of Engineering reaches the final Healthy Washington Phase. Club meetings and events should be planned in a virtual or outdoor environment in full compliance with public health guidelines.