Guidelines for Student Organizations
Department Affiliated Student Organizations
Student-based groups, including professional societies and competitive teams, play an important role in a well-rounded, interdisciplinary education. The William E. Boeing Department of Aeronautics & Astronautics encourages students to incorporate well-balanced extracurricular activities in their education whenever possible.
To support student-led activities, the department has established a set of criteria whereby student groups may become formally affiliated with the department. Affiliated student groups receive recognition on department outreach materials and the department website. Formal affiliation with the department also allows student groups to request support (e.g., space, equipment, funds, etc.) from the department. Affiliation does not guarantee department resources, but it is a requirement for eligibility.
Once a student group receives formal department affiliation, it must maintain that status by verifying the following criteria each academic year. Failure to uphold any of the following criteria will result in the loss of department affiliation and resources.
Guidelines for Department Affiliation with Student-Led Organization
- The express purpose of the organization must have direct relevance to the field of aeronautics & astronautics. This relevance can include technical topics in aerospace engineering, engineering design or design competition, aerospace (or STEM) education and outreach, and professional development for aerospace engineers.
- The organization must establish and maintain formal status as a Registered Student Organization (RSO) with the University of Washington.
- The organization must have an approved faculty (or staff) adviser from within the William E. Boeing Department of Aeronautics & Astronautics. Research and affiliate faculty may serve as advisers.
- The organization’s student leadership must include a Treasurer or Accountant who is responsible to managing the organization’s finances, including purchasing.
- The organization’s student leadership must report back to the department, at least annually, on organization activities and outcomes. Annual reports must be in writing (electronically), addressed to the Department Chair (copied to the Assoc. Chair for Academics, the group’s official adviser, and the Director of Academic Services). The Annual report must include a roster of members and a detailed accounting on how departmental resources (if provided) were used.
- Affiliated student groups and their members must represent the department in a professional manner and must conduct all activities in compliance with department and university policies at all times. Policy compliance includes rules and guidelines regarding social events, the student code of conduct, and safety procedures.
Requests for Resources must include:
Student organizations affiliated with the department may request department support which may include space, use of equipment, funds, etc. Formal department affiliation does not guarantee resources. Requests for resources must be complete and submitted in writing, in advance. Requests must include:
- Specific resources requested,
- Justification for the request,
- A detailed plan for how resources will be used (include all relevant start/end dates),
- A budget,
- A list of other sources of support / resources that will be utilized for the project (i.e., other funding sources, contributions from other departments, etc.), and
- A plan to provide a summary of outcomes and results.
Requests for department support should be addressed to the Department Chair, with a “cc” to the group’s faculty/staff adviser, the Department Administrator, and the Director of Academic Services. Approval, if given, will be provided in writing.